How to setup Charge Code and link with the GL Account. – Candata Customs Flow

How to setup Charge Code and link with the GL Account:

You can setup the charge code from the Menu:

Setup >> Invoicing >> Charge Codes.

Below is the screenshot for reference:

Screenshot 2023-10-25 at 4.12.40 PM.png

Below is the description:

1. Code: You can use any code that's already not used.

Currency: Used to setup charge code currency, can be CAD or USD. For instance, in the below example we have done the setup in CAD.

2. Descr. English: Used to add the description of the charge code. For instance in the below example we have used Brokerage.

3. Descr. Other: Usually this field is not used. You can add another description line in this field.

4. Group Code: You can setup the Group code as per your need. On the right side of the screen you can see the Group Codes as shown in the screenshot. In the below example we have used Group Code as 'B' as it is for Brokerage.

5. GST Applicable: In this field, you can set if the charge code is for revenue, liability or asset. In the example we are using R and R is for revenue.

7. G/L # revenue: Here you have to link your GL Account which you have to setup before adding it to the Charge code because if you do not create the GL first it will show that G/L not found.

In the example, we have used GL Account 6000. In the last, we will show you how to setup the GL as well.

8. G/L # clearing: Here you can link the clearing GL account if you add the Transfer code on the 10th field as 'Transfer Code'.

10. Transfer code: Here you can add the Transfer code and before adding it you have to see if the GL clearing account is created or not, if not then you have to create one and then link to it.

GL Account setup: You can setup the GL account from the Menu:

General Ledger >> Accounts.

Below is the example where we setup a 'Charge code' 01 for a Brokerage fee in CAD and linked to the GL Account:

Screenshot 2023-10-25 at 4.10.15 PM.png